Shenandoah Association of the
United
Proposed Budget 2008 Narrative
Income
Association Dues
Each church is a member in covenant with the Shenandoah Association. Dues are accessed at $3.50 per member and the amount is forwarded to the Association to sponsor ministries and programs. Each church is sent a notice near the beginning of each new year of the amount due.
Interest Income
Interest income is received from monies the Association has in savings with Cornerstone Funds, Inc. The Association Council votes upon renewal of deposit or withdrawal of those funds as needed.
Association
Meetings
Association meetings are budgeted for to take care of “front-end” expenses (such as deposits for meals, honoraria or travel for speakers, purchasing materials, etc.) Usually, those expenses are reimbursed by the registration fees of those attending the meetings. Occasionally, the expenses out-weigh the registrations.
Other Income
Occasionally, the Association receives funds from other sources (bequests, donations, etc.) This year, for example, a benefit was held to assist Rev. John Ware with medical expenses. The income was placed in this category; however, it was immediately given to Rev. Ware. Any expenses connected with this benefit were taken from the ACM Contingency line item.
Expenses
100 Council
The Association Council oversees all income and expenses related to the Association. The Association Council members (elected at Association meetings) determine any transactions not covered by a specific line-item.
110 Office Operations/Supplies/Postage—covers costs for paper, pens, name tags, etc.
115 Council Meeting Expenses—covers costs related to meetings for council members
120 Association Meetings—covers costs related to meetings and not covered by registrations
125 Copier Expense—the Association shares the cost of the copier lease with the Conference
140 General Synod Expenses—stipends for Association delegates are budgeted for bi-annually
150 Conference Contribution/Admin Assistant—the Association and St. Stephen’s share the salary and benefits
160 VCC/VOAD—covers membership in the Virginia Council of Churches/Voluntary Organization Active Disaster (VCC members collaborate to organize their responses to disaster.)
170 VCC Delegate—covers expenses of the delegate traveling to VCC events
180 Association Meeting Development—covers pre-event expenses associated with association-wide events
200
As the Association has disbanded its physical
210 Salaries—covers stipend paid to Adair McConnell for his work on the Association and churches’ websites
250 Operating Expenses—covers domain name and any other expenses related to Association resources
300 Church and Ministry
The Church and Ministry Committee of the Association provides oversight and review of the ecclesiastical standing of all pastors and churches in the association. It also oversees students-in-care, discipline matters, mediates disputes, reviews new church start requests, etc.
305 Church & Ministry Meetings--covers costs related to meetings for council members
310 Student-In-Care Expenses—provides scholarship assistance, emergency expenses, etc. for students
315 Church & Ministry Contingency—covers unanticipated expenses relating to clergy or churches
400 Task Forces
The re-structuring of the Association Council several years ago did away with all standing committees except for Church and Ministry. Task forces were established to allow individuals with specific interests and ministries to provide association-wide events highlighting those interests and ministries.
420 Spiritual Life—covers expenses related to retreats, materials, etc.
430 Task Force Development—allows for development of new interests and ministries not previously budgeted
440 Youth Task Force Development—assists youth groups in sponsoring ministries and events
450 Advertising—provides funds for churches and task forces to publicize their events
460 Church Development—provides funds to assist in revitalization of existing congregations
465
490 Association Development—provides funds for developing association-wide programs and ministries
500 Contingencies
510 ACM Contingency—allows the ACM to provide funds for emergencies relating to clergy
520 Association Contingency—allows the Association Council to provide funds for emergencies for churches